[PHARMEDI VIETNAM] Exhibition Participation and Travel Guide for the 2025 Ho Chi Minh City International Medical Equipment Exhibition in Vietnam

01

Exhibition Details

No. 799 Nguyen Van Linh, District 7, Ho Chi Minh City, Vietnam

02

Exhibition Schedule

● All booth installations must be completed by 3:00 p.m. on Tuesday, September 23, 2025, including the removal of all construction debris and waste from the exhibition hall.

● Failure to complete by the aforementioned deadline will result in substantial overtime charges.

● During the exhibition setup, please take care to safeguard your company’s exhibits and personal belongings. Do not leave valuables or exhibits inside your booth (e.g., on the information desk or in glass display cases). etc.), In the event of theft of exhibits or personal belongings, the organizer shall not be held liable.

● Please ensure your personal safety and remain away, during installation, from temporary exhibition structures, scaffolding, shelving, and other equipment that could pose a risk of falling or slipping objects. Equipment, to prevent casualties.

Please note: To ensure the safety of all personnel within the exhibition hall, it is imperative to guarantee that, at the opening of the exhibition… The first 30 minutes Turn on the power to all booths and, at the end of each day, close the venue. The last 30 minutes Close all exhibitions indoors. The power supply at this location shall remain disconnected. If you require electricity outside the specified time, you must submit a request to the exhibition hall and pay all applicable fees prior to commencement.

Please note: During the first two days of the exhibition (before 5:00 p.m. each day) and on the final day (before 3:00 p.m.), exhibitors are prohibited from leaving early or dismantling/packing up their exhibits. Any violation will result in a fine.

• Exhibitors are advised to leave at least one person at their booth during dismantling to supervise it. If any exhibits need to be handed over, please ensure that you do not leave the booth until after the handover has been completed. The organizer shall not be held liable for any loss of exhibits occurring during this period.

• The organizer and the exhibition venue shall not be liable for any items left in the exhibition hall overnight or beyond the designated closing time.

03

Exhibition Guidelines and Important Notes

1. Intellectual Property Protection

Exhibitors must ensure that the exhibits, their packaging, and any promotional materials or display elements of the exhibition booth do not, in any respect, infringe upon or violate the rights of others. The… With respect to intellectual property, including but not limited to registered or unregistered trademarks, copyrights, industrial designs, trade names, and patents, exhibiting entities must obtain valid legal rights certificates. With respect to books or licensing agreements, the organizer strongly urges exhibitors not to display samples whose intellectual property rights are unclear. In the event of an intellectual property dispute on-site, the organizer… The organizer reserves the right to require exhibitors to remove exhibits subject to intellectual property disputes, and may seal off the booths of any companies that continue to display such items in violation of the rules.

Please note that Vietnamese law imposes strict regulations on the lawful use of registered trademarks. Without prior authorization from the trademark owner, the use of a registered trademark… Labeling, marking, or displaying exhibits that involve the aforementioned trademark infringement are all deemed serious violations of the law.

2. Reselling exhibition booths is strictly prohibited.

As the exhibition organizer, reselling or privately combining booths is strictly prohibited. Any violation will result in adverse consequences for all future applications to Informa‑hosted exhibitions.

3. Personal Protective Equipment (PPE) Guidelines

During the setup and dismantling phases, exhibitors and contractors are responsible for ensuring the health and safety of on-site personnel, and personal protective equipment (PPE) must meet at least the minimum standards. Be precise to avoid injury. Mandatory requirement: All exhibitors and booth contractors must provide safety protective gear that meets minimum standards, including safety shoes with toe protection, high-visibility safety vests, and hard hats. In addition, the standard requirements also include protective eyewear and hearing protection.

4. During the setup period (September 21–23, 2025)

During the setup period, please keep your empty crates and waste materials on your own booth; do not place them in the aisles or near emergency exits, nor on other exhibitors’ booths. After the exhibition setup is complete, please dispose of all empty crates and waste in the designated trash bins located outside the entrance and exit of the exhibition hall. Exhibition venue staff will conduct regular patrols, and violators will face substantial fines. Please take this seriously.

Please note: Neither the exhibition hall nor the organizer provides a proxy signing service for items. All shipped goods must be delivered within the designated time frame, and please ensure that your booth has staff present to sign for and receive the shipments.

5. During the event period (September 24–27, 2025)

Please note: During the first two days of the exhibition (before 5:00 p.m. each day) and on the final day (before 3:00 p.m.), exhibitors are prohibited from leaving early or dismantling/packing up their exhibits. Any violation will result in a fine.

1) Please dispose of waste promptly during the event to keep your booth and passageways clean. At the end of each day, kindly empty all booth trash and discarded materials into the bins located outside the exhibition hall’s entrances and exits.

2) During the event, no goods or packaging boxes shall be brought into the exhibition hall.

3) Standard booth during the event period The use of electric kettles is strictly prohibited. If the entire exhibition area experiences a power outage due to boiling water, resulting in the inability to conduct normal exhibits, the exhibitor shall bear full responsibility and pay any applicable fines.

6. Exhibition Withdrawal Period (September 27–28, 2025)

Please note: On the final day of the exhibition (before 3:00 p.m.), exhibitors are not permitted to depart early or dismantle/package their exhibits. Any violation will result in a fine.

1) After the exhibition concludes, you may leave general household waste and ordinary refuse at your booth. However, for special types of waste and materials—such as oversized or overweight items—you must submit a prior request to the venue’s waste‑removal department for collection services.

2) During the dismantling period, please take good care of your company’s exhibits and personal belongings. The organizer shall not be liable for any loss or theft of exhibits or personal items occurring during this time.

7. Material Transportation and Entry into the Venue

Exhibitors may carry items into the exhibition hall by hand, but are prohibited from bringing in goods using their own carts, flatbed trucks, or similar vehicles.

For exhibits weighing 50 kg or less, you may use the carts provided by the exhibition hall on the day of setup.

If the weight of any exhibit being transported exceeds 50 kg, it must be entrusted to the exhibition’s official freight forwarder, and the corresponding fees shall be paid.

For more details, please contact:

8. Safety Matters

Throughout the duration of the exhibition—during setup, display, and dismantling—please take care to safeguard your company’s exhibits and personal belongings. The organizer shall not be liable for any loss or theft of exhibits or personal items.

1) Please prioritize your personal safety and stay away from specially constructed exhibition booths, scaffolding, shelving, and other equipment or display fixtures that could pose a risk of falling objects, to prevent injuries or fatalities.

2) All individuals entering the exhibition hall must wear appropriate personal protective equipment, including rubber-soled shoes and safety vests; otherwise, they will be denied entry.

3) Fire access routes and fire hydrants must remain unobstructed. Paints or thinners shall not be stored next to electrical distribution boxes. Empty crates/boxes, document storage boxes, construction and decorative materials, and any flammable substances must be removed from the exhibition hall and may not be stacked behind booths.

9.  At any time, Persons under the age of 18 are not permitted to enter the exhibition hall.

10. Food is strictly prohibited from being brought into the exhibition hall. 。

04

Entry Requirements

Entry Documents

1. Valid Passport: The passport must be valid for at least six months from the date of entry.

2. Blank Visa Pages: The passport must contain at least two blank pages for stamping by the Vietnamese immigration authorities.

3. Round-trip flight itinerary: You may be asked to present it, so have an electronic or printed copy on hand as a backup.

Note: Given that Vietnam employs a separate visa‑issuance system, please present both your visa page and passport to customs upon entry. To ensure a smooth immigration process, be sure to prepare all required supporting documents in advance.

Customs declaration

1. Passengers carrying cash exceeding VND 15 million or the equivalent of USD 5,000 in foreign currency must declare it to customs. Failure to declare or carrying amounts above the permitted limit may result in fines or confiscation.

2. Precious Metals: Travelers are prohibited from bringing gold ingots or raw gold into the country. Jewelry and crafted gold items worn personally, with a total weight of no more than 300 grams, do not require declaration; any amount exceeding this limit must be declared on the customs declaration form.

Duty-free allowance

You may bring 1.5 liters of alcoholic beverages with an alcohol content of 20 degrees or higher, or 2 liters of alcoholic beverages with an alcohol content below 20 degrees, or 3 liters of beer. You may also bring 200 cigarettes, or 20 cigars, or 250 grams of tobacco. Other personal items must have a total value not exceeding 10 million Vietnamese dong.

Prohibited Items

Weapons, ammunition, explosives, and flammable materials. Illicit drugs, narcotics, and psychotropic substances. Cultural products containing subversive or obscene content (such as books, DVDs, etc.). Protected flora and fauna and their products (e.g., ivory, rhinoceros horn). Products containing asbestos.

Items Subject to Restrictions

Personal Medications: You may carry a reasonable quantity of medications for personal use, preferably accompanied by a doctor’s prescription. For narcotic drugs, the limit is a 7-day supply; for psychotropic drugs, the limit is a 10-day supply.

05

Travel Advisory

1. Bring your original passport (with at least six months of validity), the original visa page, your insurance policy, and your round-trip flight itinerary.

2. Bring an ample supply of brochures, posters, and other materials.

3. Mobile phone (with international roaming enabled), charger (3C-certified), power bank, and travel adapter.

4. Bring your toiletries and necessary clothing, and pack some of your regular medications—such as gastrointestinal remedies, allergy pills, fever reducers, and pain relievers—for emergencies.

5. Please do not place computers, batteries, or power banks in your checked baggage.

6. Vietnam—Ho Chi Minh City is one hour behind China; the time there is Beijing Time minus one hour.

7. Regarding currency, the country you will be visiting is Vietnam, where the local currency is the Vietnamese dong (VND). Official foreign‑exchange outlets at airports, banks, hotels, and other authorized locations offer currency‑exchange services; you can also exchange money directly with your tour guide or other staff. The Chinese yuan is not widely accepted in Vietnam, but U.S. dollar cash can be used at most retail and service establishments. The approximate exchange rate is 1 USD to about 26,410 VND, and 1 CNY to roughly 3,700 VND (these rates are for reference only; the official rate in effect on the day of your transaction shall prevail). Please note that local businesses generally settle transactions in Vietnamese dong, so there may be slight differences when exchanging at airports, banks, hotels, or through your guide—please decide for yourself whether to proceed with the exchange. Avoid carrying large amounts of cash; the maximum amount of Chinese yuan you may bring is RMB 20,000, and the equivalent in foreign currency should not exceed USD 5,000. Any amounts exceeding these limits must be declared to customs. Credit cards such as VISA or MASTER CARD are widely accepted abroad.

8. In September, Vietnam’s temperatures typically range between 27°C and 30°C, with average daytime highs around 30°C. It is recommended to wear light, breathable clothing such as short-sleeved shirts, shorts, and lightweight skirts or shorts. For business events or more formal meetings and receptions, please bring formal attire. As exhibition halls tend to be cooler, it’s advisable to carry a jacket.

9. The voltage in Ho Chi Minh City, Vietnam, is 220V at 50Hz. Vietnamese outlets vary from hotel to hotel, with both round and flat pins; most appliances from China are compatible. Businesses may also wish to bring a universal adapter to suit their needs.

10. Vietnamese people place great importance on etiquette: when meeting someone, they greet them with a polite salutation or a nod. Influenced by Chinese traditions and culture, Vietnam’s customs share many similarities with ours, yet there are also certain cultural taboos that travelers should be aware of. When entering a shoe store or clothing shop by the roadside—or even a private home or guesthouse—it is customary to remove your shoes before stepping inside.

06

Chinese Embassy in Vietnam

Address: 46 HOANG DIEU ROAD, HANOI, VIETNAM

Consulate-General of the People’s Republic of China in Ho Chi Minh City:

Switchboard: 0084-28-38292459

Consular Protection Hotline of the Chinese Embassy in Vietnam: 0084-24-39331000

Chinese Embassy in Vietnam:

Switchboard: 0084-24-8453736 / 0084-903441338

Fax: 0084-24-38232826

Indonesia emergency phone number: +62-110

Medical emergency phone number: +62-118