[WHX LAGOS & WHX LABS LAGOS] 2025 West Africa Nigeria International Medical Devices and Laboratory Instrumentation Exhibition: Exhibition Participation and Travel Guide

Exhibition Details

WHX Lagos & WHX Labs Lagos 2025

Landmark Centre

Plot 2&3 Water Corporation Road, Victoria Island Annex Lagos, Nigeria

Exhibition Schedule

• Booth Setup & Exhibit Arrangement (Installation of exhibits, furniture, AV equipment, and booth backdrop, as well as booth cleaning) Please complete by June 1, 2025. Complete by 10:00 PM on Sunday.

• Failure to complete by the aforementioned deadline will result in substantial overtime charges.

• During the exhibition setup period, please take care to safeguard your company’s exhibits and personal belongings. The organizer shall not be liable for any loss or theft of exhibits or personal items.

Please note To ensure the safety of all personnel within the exhibition hall, all booth power supplies must be switched on 30 minutes prior to the opening of the event and switched off within 30 minutes after closing each day, remaining de-energized at all times. Any use of electricity outside these specified hours requires prior submission of a request to the venue and full payment of applicable fees before the event begins.

• Exhibitors and contractors are strictly prohibited from dismantling their exhibits or booth structures before 4:30 p.m. Any violation will result in penalties imposed by the organizer and/or the venue management.

• Dismantling of exhibition booths or packing up exhibits before 4:00 p.m. will result in penalties upon discovery;

• Exhibitors are advised to leave at least one person on-site to guard their booth during dismantling. If any exhibits need to be handed over, please ensure that you do not depart until the handover has been completed. In the event that exhibits are lost during this period, the organizer shall not be held liable.

• All exhibitors’ exhibits Be sure to Items removed from the booth before 7:00 PM; the organizer and the venue shall not be liable for any items left behind in the booth, passageways, or staging areas after this time. We are not responsible for items in the domain. 。

• All exhibitors Be sure to Leave the exhibition hall before 7:00 PM.

• For all instances where the time limits specified above are exceeded, applicable handling fees will be charged.

Exhibition Guidelines and Important Information

All exhibitor badges, including those for on-site temporary staff, must be applied for in advance online through the Exhibitor Badge Registration module of the Customer Center. WHX Lagos and WHX Labs Lagos will no longer provide physical exhibitor badges; attendees will gain access to the exhibition halls by scanning a QR code on-site.

After completing exhibitor badge registration, your registered email address will receive a confirmation email from badge.whxiagos@informa.con, with the subject line: “Your exhibitor badge is ready!” This email confirms that your electronic badge has been successfully registered. Click the link in the email to download your exhibitor e‑badge.

Please ensure that your company has fully paid the booth fee, exhibit transportation charges (if applicable), and any other outstanding fees (if applicable). Any unpaid amounts will be collected on-site.

1. Intellectual Property Protection

Exhibitors shall ensure that the exhibits, their packaging, and any promotional materials or display elements of the exhibition booth do not, in any respect, infringe upon or violate the rights of any third party. All intellectual property rights, including but not limited to registered or unregistered trademarks, copyrights, design patents, trade names, and patents, must be duly obtained by the exhibiting entity. Certificate of rights or license agreement: The organizer strongly urges exhibitors not to display samples with unclear intellectual property rights, and any intellectual property disputes that arise on-site will be handled accordingly. At that time, the organizer reserves the right to require exhibitors to remove exhibits subject to intellectual property disputes.

Please note that Nigerian law imposes strict requirements on the lawful use of registered trademarks; any use of a registered trademark without the prior authorization of the trademark owner is prohibited. Any trademarks, logos, or exhibits that involve the aforementioned infringement of trademark rights shall be deemed serious violations, and the relevant booths will be sealed off at the exhibition site.

2. Reselling exhibition booths is strictly prohibited.

As the exhibition organizer, IM places great emphasis on managing booth usage and strictly prohibits reselling or unauthorized booth sharing. Any violation will adversely affect all future applications. Informa hosts trade shows.

3. Personal Protective Equipment (PPE) Guidelines

During the setup and dismantling phases, exhibitors and contractors are responsible for ensuring the health and safety of on-site personnel; personal protective equipment (PPE) must meet at least the minimum requirements. Standards, to avoid harm. Mandatory requirement: All exhibitors and booth contractors must provide safety apparel that meets minimum standards, including safety shoes with toe protection and high-visibility safety vests. In addition, the standard requirements also include: safety helmets, protective goggles, and hearing protection equipment.

4. Safety of Exhibits and Personal Belongings

Throughout the duration of the exhibition—during setup, display, and dismantling—please take care to safeguard your company’s exhibits and personal belongings. In the event of theft of exhibits or personal items, the organizer… The organizer assumes no liability.

● Exhibitors are prohibited from standing on chairs, tables, or other rented furniture. All furniture is not designed to support human weight. African Exhibition Services Ltd shall not be liable for any injuries, falls, or other incidents resulting from the improper use of furniture. If you require assistance during booth setup, please proceed to your designated area. at Service desk at the entrances to Halls 1 and 5 Contact the construction company.

● Please prioritize your personal safety and stay away from specially constructed exhibition booths, scaffolding, shelving units, and other equipment or furniture that could pose a risk of falling objects, to prevent injuries or fatalities.

● The shelf installation is a temporary procedure; until it is securely fastened, there is a risk of slippage. Please maintain a safe distance during installation to ensure personal safety.

5. During the setup and exhibition installation period

● Please note Personal safety, Keep clear of specially constructed exhibition booths, scaffolding, shelving, and other equipment or furniture that could pose a risk of falling objects, to prevent injuries or fatalities.

● All individuals entering the exhibition hall All personnel must wear personal protective equipment, including rubber-soled shoes and safety vests, among others. , otherwise it will be Prohibition Entering the exhibition hall and various areas on-site A unloading area.

● During the setup period, please keep your empty containers and waste materials temporarily on your own booth; do not place them in the aisles, nor on other booths. Once the exhibition setup is complete… Afterward, please dispose of empty boxes and waste in the designated trash bins located outside the exhibition hall’s entrance and exit. You may also contact Landmark Centre for a quotation; they will… They are responsible for cleaning your exhibits and waste. No other external cleaning companies are permitted to enter the exhibition hall.

Exhibition venue staff will conduct regular patrols; violators will face substantial fines. Please take this seriously.

6. During the event period (June 2–4, 2025)

● Please dispose of waste promptly during the exhibition to keep your booth and passageways clean. After closing each day, kindly empty your booth and deposit all trash and waste at the designated collection points at the exhibition hall entrances. Inside the trash bin outside the entrance.

● Standard booth during the event period The use of electric kettles for boiling water is strictly prohibited. If a power outage in the exhibition area caused by boiling water prevents normal display, the exhibitor shall bear full responsibility and pay any applicable fines.

7. During the exhibition withdrawal period (June 4, 2025)

Please note: During the first two days of the exhibition (before 5:00 p.m. each day) and on the final day (before 4:00 p.m.), exhibitors are prohibited from leaving early or dismantling/packing up their exhibits. Any violation will… A fine will be imposed, and in cases of serious violations, the applicant’s eligibility to participate in next year’s exhibition may be affected.

● After the exhibition concludes, you may leave household waste and general废弃物 on your booth; however, for special waste and materials (such as oversized or overweight items), you must request a removal service in advance from the venue’s waste‑collection department.

● During the dismantling period, please take care to safeguard your company’s exhibits and personal belongings. The organizer shall not be liable for any loss or theft of exhibits or personal items occurring during this time.

8. Minors under the age of 18 are not permitted to enter the exhibition hall.

Travel Advisory

1. According to the regulations of the Nigerian Immigration Service, all persons entering Nigeria via land borders, airports, or seaports must hold International Certificate of Vaccination or Prophylaxis (commonly known as the “Yellow Book”) , Travelers entering Nigeria are required to be vaccinated against yellow fever. Therefore, exhibitors planning to attend events in Nigeria are advised to receive the relevant vaccination at an International Travel Health Center in their area at least 30 days prior to departure. For further details, please consult your local International Travel Health Center.

2. Exhibitors are advised to bring their items with them. Personal passport 、 Hotel reservation order 、 Air ticket 、 International Certificate of Vaccination ， Invitation and other relevant certificates. For specific details, please refer to Embassy of the People’s Republic of China in the Federal Republic of Nigeria and Relevant regulations of the airline you are traveling with 。

3. Bring an ample supply of brochures, business cards, posters, and other promotional materials.

4. Mobile phone (with international roaming enabled), charger, power bank, and travel adapter.

5. Bring your toiletries and necessary clothing, and pack some of your regular medications—such as gastrointestinal remedies, allergy pills, fever reducers, and pain relievers—for emergencies.

6. Please do not place computers, batteries, or power banks in your checked baggage.

7. Time difference with China: 7 hours behind; time = Beijing Time − 7.

8. Local Temperatures: During your visit, average temperatures will fluctuate between 21°C and 30°C, with daytime highs around 30°C. We recommend wearing lightweight, breathable clothing such as cotton or linen shirts, light dresses, and thin T-shirts. For business events or more formal meetings and receptions, please bring smart‑casual attire.

9. Currency: The local currency is the Nigerian Naira (NGN). 1 RMB ≈ 221.24 NGN. Please avoid carrying large amounts of cash; the equivalent of no more than RMB 20,000 in cash or the equivalent of no more than USD 5,000 in foreign currency is recommended. Credit cards (such as VISA and MasterCard) and UnionPay cards are widely accepted throughout Lagos.

10. Voltage: Lagos’s power supply standard is similar to China’s, typically 240V at 50Hz. All outlets in Lagos are British-style three-pin sockets.

11. Nigerians tend to be outgoing, straightforward, and generous, with a strong sense of etiquette. It is considered impolite to receive or hand objects with the left hand; using the left hand to offer something may be perceived as disrespectful. In some parts of Nigeria, the index finger is regarded as inauspicious, and pointing at someone with the right‑hand index finger is seen as a provocative gesture.

Embassy of the People’s Republic of China in the Federal Republic of Nigeria

Address: Plot 302-303, Diplomatic Drive, Central Area, FCT, Abuja

Website: http://ng.china-embassy.gov.cn

Email: chinaemb_ng@mfa.gov.cn

Consular assistance hotline: +234(0)7040702408

(24 hours, for the safety and emergency assistance of Chinese citizens in Nigeria, as well as inquiries regarding health code requirements for travel to China during the pandemic)

Consular Document Services Inquiry:

+234(0)8063378795

For assistance, please contact the Ministry of Foreign Affairs’ Global Consular Protection and Services Emergency Hotline (Consular Protection Hotline 12308) at +86-10-12308 or +86-10-65612308.

If you have any questions or require assistance, please don’t hesitate to contact us. We wish all exhibitors a successful show and abundant results!