[WHX MIAMI] 2025 U.S. International Medical Devices and Supplies Exhibition: Exhibition Participation and Travel Guide

Preface:

I. Exhibition Details

WHX MIAMI 2025

Miami Beach Convention Center

1900 Washington Avenue Miami Beach, Florida 33139

II. Exhibition Schedule

III. Exhibition Guidelines and Important Notes

All exhibitor badges, including those for on-site temporary staff, must be requested in advance online through the Exhibitor Registration & Visa Invitation Request module of the Customer Center. WHX Miami 2025 will no longer issue paper badges; attendees will gain entry to the exhibition halls by scanning a QR code at the venue.

Please ensure that your company has fully paid the booth fee, exhibit transportation charges (if applicable), and any other outstanding fees (if applicable). Any unpaid amounts will be collected on-site.

1. Exhibitors requesting additional space prior to the show must bring their order forms and payment receipts for verification of delivery arrangements.

2. If the additional rental fee is not paid by the designated pre‑exhibition date, it will be deemed a waiver of the rent increase. Please visit the venue to rebook. Purchase; the fees shall be subject to the on-site rent increase quotation.

3. Due to the limited number of furniture items available on-site, please place your order as soon as possible if you have any needs.

4. Due to the substantial on-site demand for additional rental units, the supplier will arrange deliveries in accordance with the order‑placement sequence. Specifically Delivery time cannot be guaranteed. 。

5. On-site at the exhibition hall, other contractors and equipment are prohibited from conducting mechanical operations within the exhibition area; all services… All reservations must be made through EXPO CCI.

6. Please ensure that you have ordered the necessary power and lighting equipment for your booth before you arrive on site.

7. To order your power supply, please contact EDD HELMS ELECTRIC: tradeshows@eddhelms.com.

8. During the exhibition period, electrical power may be used for 30 minutes prior to each day’s opening; all electrically powered equipment must be switched off no later than 30 minutes after closing. Stand builders in the open‑space area are required to ensure that… The power is switched on or off on schedule each day during the exhibition period.

1. Intellectual Property Protection

Exhibitors must ensure that the exhibits, their packaging, and any promotional materials or display elements of the exhibition booth do not, in any respect, infringe upon or violate the rights of others. Profit. With respect to all intellectual property rights, including but not limited to registered or unregistered trademarks, copyrights, industrial designs, trade names, and patents, the exhibiting entity shall obtain… A certificate of legal rights or a license agreement; the organizer strongly urges exhibitors not to display samples with unclear intellectual property rights, and any intellectual property disputes that arise on-site… During the event, the organizer reserves the right to require exhibitors to remove exhibits subject to intellectual property disputes, and may close the booth of any enterprise that continues to display such items in violation of the rules.

Please note that U.S. law imposes strict requirements for the lawful use of registered trademarks; without the prior authorization of the trademark owner, the use of a registered trademark… Any trademarks, logos, or exhibits that involve the aforementioned infringement of trademark rights shall be deemed serious violations of the law.

2. Reselling exhibition booths is strictly prohibited.

As the exhibition organizer, reselling or privately combining booths is strictly prohibited. Any violation will result in adverse consequences for all future applications to Informa‑hosted exhibitions.

3. Personal Protective Equipment (PPE) Guidelines

During the setup and dismantling phases, exhibitors and contractors are responsible for ensuring the health and safety of on-site personnel; personal protective equipment (PPE) must meet at least the minimum requirements. Standards, to avoid harm. Mandatory Requirement: All exhibitors and contractors must provide safety protective clothing that meets minimum standards, including safety shoes with toe protection and high-visibility safety vests. In addition, the standard requirements also include safety helmets, protective goggles, and hearing protection equipment.

4. Safety of Exhibits and Personal Belongings

● Exhibitors are prohibited from standing on chairs, tables, or other rented furniture. All furniture is not designed to support human weight. EXPO CCI shall not be liable for any damages arising from the improper use of furniture. We shall not be liable for any injuries, falls, or other incidents arising from such circumstances. If you require assistance in setting up your booth, please complete the Labor Order Form to request staff support. Ladders and related tools… It will be provided together.

● The shelf installation is a temporary procedure; until it is securely fastened, there is a risk of slippage. Please maintain a safe distance throughout the installation process to ensure personal safety.

5. During the setup and exhibition installation period (June 9–10, 2025)

● Please note Personal safety , Keep a safe distance from specially constructed booths, scaffolding, shelving, and other equipment or display fixtures that could pose a risk of falling objects, to prevent injuries. Dead.

● All individuals entering the exhibition hall All personnel must wear personal protective equipment, including rubber-soled shoes and safety vests, among others. , otherwise it will be Prohibition Entering the exhibition hall, at various locations within the exhibition hall… A unloading area.

● During the setup period, please keep your empty containers and waste materials temporarily on your own booth; do not place them in the aisles, nor on other exhibitors’ booths. Once the exhibition setup is complete… Afterward, please dispose of empty crates and waste in the designated trash bins located outside the exhibition hall’s entrance and exit doors; you may also contact United National Maintenance. Inc. will provide a quote and is responsible for clearing your exhibits and debris. No other external cleaning companies are permitted to enter the exhibition hall.

Exhibition venue staff will conduct regular patrols; violators will face substantial fines. Please take this seriously.

6. During the event period (June 11–13, 2025)

● Please dispose of waste promptly during the exhibition to keep your booth and passageways clean. After closing each day, kindly empty all booth trash and discarded materials at the exhibition hall’s entrances and exits. Inside the trash bin outside the door;

● Standard booth during the event period The use of electric kettles is strictly prohibited. If the entire exhibition area experiences a power outage due to boiling water, resulting in the inability to conduct normal exhibits, the exhibitor shall bear full responsibility and pay any applicable fines.

7. During the exhibition withdrawal period (June 13, 2025)

Please note: During the exhibition period (before 5:00 p.m. each day) and on the final day of the exhibition (before 4:15 p.m.), exhibitors may not leave the venue early or begin dismantling/packing up. Exhibits: Violators will be subject to fines, and in serious cases, their applications for next year’s exhibition may be affected.

● After the exhibition concludes, you may leave household waste and general废弃物 on your booth; however, for special waste and materials (such as oversized or overweight items), you are required to remove them. Apply to the front‑of‑hall waste removal department for collection services.

● During the exhibition’s closure period , exhibition hall staff All personnel must wear personal protective equipment, including hard hats, rubber-soled shoes, and safety vests. , otherwise it will be Prohibition Enter the exhibition hall.

8. Children under the age of 16 are not permitted to enter the exhibition hall.

IV. Travel Advisory

V. Embassy of the People’s Republic of China in the United States of America