[AFRICA HEALTH] Guide to the South African International Medical Devices Exhibition and Travel Information

All exhibitor badges, including those for on-site temporary staff, must be applied for in advance online through the Exhibitor Badges module of the Customer Center. Africa Health 2024 will no longer provide physical exhibitor badges; attendees will gain access to the exhibition halls by scanning a QR code on-site.

Exhibitors may save the badge QR code to their mobile devices or print it out and bring it to the exhibition venue. At the venue, attendees will gain entry by scanning the QR code.

1. Exhibitors requesting additional booth space prior to the show must bring their order forms and, if available, the layout map of the additional space for verification of delivery arrangements. Failure to pay the additional‑space fee by the designated pre‑show deadline will be deemed a waiver of the request; please place a new order on-site, with pricing based on the on‑site supplemental‑space quotation.

2. On-site rental‑extension services are available only from 12:00 to 17:00 on October 21, 2024. If you require additional rental space, please visit the China Pavilion service desk at H4.E20 to arrange for an extension. During the exhibition, no further exhibit‑equipment rental services will be provided.

3. Due to the limited number of furniture items available on-site and the high demand, please place your order as early as possible. Orders will be fulfilled on a first-come, first-served basis until supplies are exhausted. Upon payment, the vendor will issue a formal receipt for reimbursement purposes; delivery will be arranged in the order in which orders are placed, and specific delivery times cannot be guaranteed.

4, If the contractor is unable to enter the venue during the three-day extension period, all requests for additional space or setup must be coordinated with the contractor on the exhibition setup day (October 21, 2024, from 12:00 p.m. to 5:00 p.m.).

1. Intellectual Property Protection

For exhibits involving trademarks, patents, copyrights, or quality certifications, participating exhibitors must hold valid certificates of rights or usage‑license agreements. The organizer strongly urges exhibitors not to display samples with unclear intellectual‑property status. Should any intellectual‑property disputes arise on site, the organizer reserves the right to require exhibitors to remove exhibits subject to such disputes. For companies that continue to exhibit in violation of these requirements, the organizer reserves the right to seal off their exhibition booths.

2. Personal Protective Equipment (PPE) Guidelines

During the setup and dismantling phases, exhibitors and contractors are responsible for ensuring the health and safety of all on-site personnel. Personal protective equipment (PPE) must meet at least the minimum standards to prevent injuries. Mandatory requirements: All exhibitors and contractors must provide PPE that complies with the minimum standards, including safety shoes that protect the toes and high‑visibility safety vests. In addition, standard requirements also include hard hats, protective… Eye protection and hearing protection equipment.

Special Note: During the construction of a bare‑bones booth, safety helmets, safety shoes, and safety vests must be worn at all times.

3. During the setup period (October 19–21, 2024)

During the setup period, please keep your empty crates and waste materials on your own booth; do not place them in the aisles, nor leave them at other booths. Once the exhibition setup is complete, please dispose of all empty crates and waste in the designated trash bins located outside the entrance and exit of the exhibition hall.

Exhibition venue staff will conduct regular patrols, and violators will face substantial fines. Please take this seriously.

4. During the event period (October 22–24, 2024)

No temporary additional rental services will be provided at the exhibition venue. If you have any questions regarding the delivery of extra exhibition equipment prior to the event, please contact the on-site service staff on the day of setup. Specific service hours and locations will be announced in the pre‑exhibition notice issued one week before the event opens.

Please dispose of any waste generated during the event promptly to keep your booth and passageways tidy. After closing each day, kindly place all booth trash and discarded materials in the bins located outside the exhibition hall’s entrance and exit doors.

5. Exhibition Withdrawal Period (October 24–25, 2024)

Please note: During the first two days of the exhibition (before 5:00 p.m. each day) and on the final day (before 4:30 p.m.), exhibitors are prohibited from leaving early or dismantling/packing up their exhibits; violators will be subject to a fine.

1) After the exhibition concludes, you may leave general household waste and ordinary refuse at your booth; however, for special types of waste and materials—such as oversized or overweight items—you must request a removal service in advance from the venue’s waste‑collection department. Exhibits and personal belongings must be removed from the booth by 10:00 p.m. at the latest.

2) During the dismantling period, please take good care of your company’s exhibits and personal belongings. The organizer shall not be liable for any loss or theft of exhibits or personal items occurring during this time.

6. Material Transportation and Entry into the Venue

Upon arrival at the exhibition venue, all materials must be entrusted to DSV Fairs & Events LLC, the official freight forwarder for the exhibition, and the corresponding fees must be paid. For further details, please contact DSV Fairs & Events LLC.

Email: georges.nassif@dsv.com ;

sharuk.lal@dsv.com.

Exhibitors may bring items into the exhibition hall by hand, but the use of rental carts, flatbed trucks, or any mechanical equipment to transport goods into the venue is prohibited. DSV Fairs & Events LLC, the official freight carrier for the exhibition, will exercise full control over access to and from the loading/unloading area to ensure safety and order at the set-up and tear-down sites. During the event, only authorized staff of exhibiting companies may enter the hall carrying items by hand. All goods and construction materials in the loading/unloading area are under the sole responsibility of DSV Fairs & Events LLC.

7. Safety Matters

1) Throughout the duration of the exhibition—during setup, display, and dismantling—please take care to safeguard your company’s exhibits and personal belongings. The organizer shall not be liable for any loss or theft of exhibits or personal items.

2) Exhibitors are prohibited from standing on chairs, tables, or any other rented exhibition equipment. All such equipment is not designed to support human weight. The organizer and the booth construction company shall not be liable for any injuries, falls, or other incidents resulting from improper use of exhibition equipment.

3) Please note Personal safety Keep a safe distance from specially constructed booths, scaffolding, shelving, and other equipment or display fixtures that could pose a risk of falling objects, to prevent injuries.

4) All individuals entering the exhibition hall All personnel must wear personal protective equipment, including rubber-soled shoes and safety vests, among others. , otherwise entry to the exhibition hall will be prohibited.

8. At no time shall anyone under the age of 16 be permitted to enter the exhibition venue, including during the setup, exhibition period, and dismantling phases.

9. Food is strictly prohibited from being brought into the exhibition hall.

1. According to an announcement from the South African Visa Application Centre, effective January 4, 2016, passengers transiting through South Africa’s Johannesburg O.R. Tambo International Airport, Cape Town International Airport, Durban King Shaka International Airport, and Johannesburg Lanseria International Airport en route to any of South Africa’s six neighboring countries—Zimbabwe, Namibia, Lesotho, Botswana, Eswatini, and Mozambique—are exempt from obtaining a transit visa.

2. Passengers are permitted to bring into the country no more than 200 cigarettes, 20 cigars, 250 grams of tobacco, 50 milliliters of perfume or 250 milliliters of eau de toilette, 2 liters of wine, 1 liter of spirits, and items valued at no more than 5,000 rand.

3. Travelers aged one year or older arriving in or transiting through South Africa from countries at risk of yellow fever—including those entering South Africa via such countries—must present a valid certificate of yellow fever vaccination (commonly known as the “yellow card”), regardless of the length of their stay. The yellow fever vaccine must be administered at least 10 days prior to travel to be effective, and no vaccination services are available at South African airports. For further details, please refer to the South African Department of Health website: http://www.health.gov.za.

1. Bring photocopies of the passport’s information page and visa page, your insurance policy, and your round-trip flight itinerary.

2. Bring an ample supply of brochures, posters, and other materials.

3. Mobile phone (with international roaming enabled), charger, power bank, and travel adapter.

4. Bring your toiletries and necessary clothing, and pack some of your regular medications—such as gastrointestinal remedies, allergy pills, fever reducers, and pain relievers—for emergencies.

5. Please do not place computers, batteries, or power banks in your checked baggage.

6. South Africa is 6 hours behind China; the time there is Beijing Time minus 6 hours.

7. Regarding currency, the country you are visiting is part of the Eurozone, where 1 euro is approximately equivalent to 7.86 Chinese yuan. Please do not carry large amounts of cash; the amount of Chinese yuan in cash should not exceed 20,000 yuan, and the equivalent in foreign currency should not exceed 4,000 euros. You may use chip-enabled credit cards such as VISA or MASTER CARD while abroad. Exhibitors may bring goods valued at no more than 430 euros; any amount exceeding this must be declared to customs.

8. In October, South Africa’s temperatures typically range from 13°C to 23°C, with average daytime highs around 23°C. It’s recommended to wear light, breathable clothing such as cotton‑linen shirts, lightweight long skirts, and thin T-shirts. Given the significant temperature differences between morning and evening, bring a light jacket to stay comfortable during cooler mornings and nights. For business events or more formal meetings and visits, be sure to pack smart attire.

9. South Africa operates on 220V, with a three‑pronged plug arranged in a triangular pattern; the power plug conforms to the standard South African type. We will carefully provide you with an adapter plug.

10. Africans tend to have a strong sense of national identity, so it is best to address them by their nationality. South Africans who are Christian avoid the number 13 and Fridays; South African Black people deeply revere their ancestors and are particularly sensitive to any disrespect shown toward their forebears. When conversing with South Africans, there are four topics that should be avoided: do not praise or criticize white people; refrain from commenting on relations or conflicts between different Black ethnic groups or factions; do not question or criticize traditional Black customs; and do not offer congratulations simply because the other person has had a son.

Consular Protection Hotline: 0027-104925583

Email: chinaemb_southafrica@mfa.gov.cn

Document inquiry phone number: 0027-124316537 (Human agents are available from 8:00 a.m. to 12:00 p.m. on weekdays)

Address: 225 ATHLONE STREET, ARCADIA 0083, PRETORIA, SOUTH AFRICA