[MEDICAL JAPAN] Guide to Exhibiting at and Traveling to the Osaka International Medical Exhibition in Japan

March 5–7, 2025

MEDICAL JAPAN 2025

INTEX OSAKA, Japan

1-5-102, Nanko-Kita, Suminoe-Ku, Osaka, 559-0034

🔹 The organizer would like to specifically remind: During the exhibition and on the final day, exhibitors are prohibited from leaving early; any violation may affect their eligibility to register for future exhibitions.

I. Library Access Requirements:

1. Collect your admission pass

◆ At the Exhibitor Login Center, log in using your username and password. That is https://www.medical-jpn.jp/osaka/en-gb.html At the “Exhibitor Badge” registration, exhibitors will receive their access passes by email prior to the event. The exhibitor pass is the sole credential for entry into the exhibition center; please carry it with you at all times.  

2. Exhibition Participation Guidelines

Entering and exiting the exhibition hall

◆ Access to the exhibition center is permitted only with valid credentials. Please carry your exhibitor badge at all times; unauthorized individuals will be denied entry. The exhibitor badge is for personal use only and may not be transferred.

◆INTEX OSAKA is a non-smoking venue. Smoking is prohibited throughout the duration of the exhibition and during setup, both inside the exhibition halls and within your own booth.

◆The exhibition hall does not provide storage services for empty crates or pallets.

Publicity Regulations

◆ All free gifts, promotional flyers, and samples must be distributed exclusively at the exhibition booth and may not be placed in public areas. Exhibits and samples involving intellectual property may not be displayed; otherwise, the judicial authorities reserve the right to order their removal and to seal off any booth that refuses to comply.

Exhibit Export Control

◆ During the exhibition, no exhibit may be removed from the venue.

Exhibit Freight

◆ When arranging for freight, be sure to maintain close communication with the shipping company to stay informed of the shipment’s status at all times.

◆Please bring the relevant documents (or copies) for inspection, such as the delivery order, packing list, invoice, and so on.

◆ Please leave empty crates on your booth and take responsibility for their safekeeping. Any empty crates or items left in the public aisles will be treated as waste and subject to a cleanup fee.

◆The sale of exhibit items is strictly prohibited at the exhibition venue.

◆ Loss of Exhibits: The organizer shall bear no liability for any loss of exhibits.

II. Preparation of Exhibitor Information

(1) To avoid any issues related to the confirmation and verification of documents or information during the exhibition, exhibitors are advised to prepare and bring all relevant exhibition-related documents prior to departure.

(2) The documents include: booth layout, standard booth equipment, booth number, additional rental orders, and payment receipts, among others.

(3) Confirmation letters regarding the exchange of key information, along with contact details of principal contacts (e.g., the person in charge of the exhibit‑transport company, the person responsible for poster printing, etc.).

1. Bring your original passport, a valid visa, and your flight itinerary.

2. Bring an ample supply of brochures, posters, and other materials.

3. Mobile phone (with international roaming enabled), charger, power bank, and travel adapter.

4. Bring your toiletries and necessary clothing, and pack some of your regular medications—such as gastrointestinal remedies, allergy pills, fever reducers, and pain relievers—for emergencies.

5. Please do not place computers, batteries, or power banks in your checked baggage.

6. Japan is one hour ahead of China; the time in Japan is Beijing Time plus one hour.

7. Currency: Japan’s official currency is the Japanese yen (JPY). It’s recommended to exchange an appropriate amount of yen in China before your trip. 1 RMB ≈ 20.63 JPY (recent exchange rate, for reference only). When traveling to Japan, you may carry Japanese yen, but the total amount must not exceed 1 million JPY; amounts exceeding this limit require a customs declaration. For shopping, you can use UnionPay cards or credit cards bearing the Visa or Mastercard logo. Before you depart, it’s advisable to exchange some cash into yen in China, or withdraw yen at Japanese convenience stores using a UnionPay card. In most Japanese department stores and drugstores, WeChat Pay and Alipay are widely accepted.

8. In Osaka, March temperatures typically range from 13°C to 21°C, with an average daytime high of around 21°C. It’s recommended to wear comfortable, lightweight clothing such as single-layer cotton or linen shortsuits, T-shirts, thin denim shirts and pants, casual attire, or business suits. For business events or more formal meetings and visits, be sure to bring formal attire.

9. Voltage: Japan uses 110V; please ensure your charger is compatible. The power plugs are either two‑prong flat pins or two flat pins with a round grounding pin. Cylindrical plugs and three‑flat‑pin plugs cannot be used in Japan. Exhibitors are advised to bring their own adapters.

10. When using chopsticks in Japan, do not point at people, do not stick your chopsticks upright in a bowl of rice, do not pass food directly from one pair of chopsticks to another, and refrain from tapping your chopsticks against bowls or plates. Smoking is prohibited in most indoor public spaces, including restaurants and bars. Outdoors, you should also respect designated smoking areas. When visiting shrines and temples, follow local customs, such as washing your hands and rinsing your mouth before entering the shrine and removing your shoes before stepping inside.

Address of the Chinese Embassy in Japan: 3-9-2, Nishiku, Osaka City, Osaka Prefecture

Switchboard: 06-6445-9481/9482

Consular Document Inquiries: 06-6445-9486

Email: osaka@csm.mfa.gov.cn

Website:

http://osaka.china-consulate.gov.cn

Consular Protection Hotline: 06-6445-9427 (Outside business hours, you can make a free call to 12308 via the “ChinaConsul” app, or dial +86-10-12308 or +86-10-65612308 directly)