[MEDICAL JAPAN TOKYO] Guide to Exhibiting at and Traveling to the 2026 Japan International Medical Expo (Tokyo)

MEDICAL JAPAN TOKYO

October 7–9, 2026

Makuhari Messe, Inc.

2-1, Nakase, Mihama-ku, Chiba-city, 261-8550 Japan

⏰️ October 5th

• 8:00–20:00 Exhibition setup/booth construction

⏰️ October 6th

• 8:00–13:00 Exhibition setup/booth construction;

• 13:00–20:00 Exhibit setup (hand-carry only)

🕗 October 7th

8:00–10:00 Exhibitor setup; 10:00–17:00 Official exhibition hours
🕗 October 8th

8:30–10:00 Exhibitor setup; 10:00–17:00 Official exhibition hours
🕗 October 9th

8:30–10:00 Exhibitor setup; 10:00–17:00 Official exhibition hours

⏰️ October 9th

• 17:00–18:00 Exhibit removal (hand-carry only)

• 18:00–22:00 Dismantling/Exhibition Removal

1. Exhibition setup period: After 1:00 PM on October 6, exhibits may only be brought into the venue via manual hand-carry.

2. Exhibition dismantling period: Dismantling will begin after 5:00 PM on October 9. From 5:00 PM to 6:00 PM, exhibits may only be removed by hand; from 6:00 PM to 10:00 PM, dismantling and site clearance will take place.

3. The exhibition will conclude at 5:00 PM on October 9. Please do not dismantle your exhibit before 5:00 PM.

4. At the conclusion of the exhibition, all standard booths must remove all posters, take away all exhibits, and dispose of any waste, restoring the booth to its original condition; failure to do so may result in a waste‑removal fee.

5. Please ensure that all exhibits are dismantled by 10:00 PM on October 9. Any late removal of exhibition structures will incur a substantial service fee.

Please download the Exhibitor Badge with a QR code from the exhibitor portal, print a hard copy on A4 paper to bring to the venue, and also save the digital version on your phone. You can exchange it for a badge on-site. (We recommend bringing a business card as well.)

If you need to ship exhibits to the exhibition venue, please ensure that a designated staff member is on hand to receive the shipment and clearly mark the following information on the package. The organizer cannot provide a third-party receiving service.

If necessary, exhibitors may log in to the backend to download and print their Vehicle Pass.

If you encounter any issues with your booth’s setup, please contact the service desk directly: the main venue contractor Sakura International Inc., the electrical services provider SUZUKIDENKI Co., Ltd., and the furniture rental service provider AZ Scene Corp.

Intellectual property disputes that frequently arise at trade shows typically involve design patents, trademarks, copyrights, or violations of the Anti-Unfair Competition Law due to imitation. Please ensure, prior to your trip, that you have properly prepared all relevant intellectual property documentation for the exhibits and promotional materials associated with this event.

During the exhibition, please ensure that your personal belongings and exhibits are securely guarded, and avoid carrying large amounts of cash. Exhibits and items stored within the exhibition hall may be kept in rented lockers. In particular, during setup and dismantling, the crowds can be especially dense, increasing the risk of theft. Should any items go missing, please notify the organizing committee immediately so they can assist with the necessary procedures.

Required Documents

• Original passport: Must be valid for at least six months beyond the end of your trip and have at least three blank pages.

• Valid Visa: Please ensure that you hold a valid Japanese visa (single-entry, three-year multiple-entry, or five-year multiple-entry) or a valid APEC Business Travel Card, and carry it with you at all times.

Recommended documents for record‑keeping (subject to possible customs inspection)

• Round-trip flight itinerary

• Full-Stay Hotel Confirmation

• Travel insurance policy covering the trip

Importation Reminder

There are strict restrictions on the import of animal and plant products, including meat, fruits, and vegetables; it is recommended to avoid bringing such items. Gold with a purity of 90% or higher weighing more than 1 kilogram must be declared. Alcohol beverages are limited to three bottles (each approximately 760 ml), and tobacco is limited to 200 cigarettes; these limits apply only to adults aged 20 or older.

1. Time difference: Japan Standard Time is one hour ahead of Beijing Time.

2. Weather and Tips: Please check the weather forecast before you travel. In October, Tokyo can be rather cool in the mornings and evenings, so it’s advisable to bring a light jacket.

3. Voltage/Outlets: China uses 220V, while Japan uses 110V. Outlets are predominantly Type A two‑prong flat plugs; be sure to bring a U.S.–Japan plug adapter for three‑prong plugs, and we recommend packing an international travel adapter along with a power strip.

4. Communication: We recommend activating international roaming in advance or purchasing a local Japanese SIM card/eSIM.

5. Currency: Japan’s currency is the Japanese yen. It’s advisable to carry a small amount of cash, though most department stores accept credit cards.

6. Customs and Taboos: Japanese business culture places great emphasis on punctuality, and business cards should be exchanged with both hands. As Japanese visitors tend to be rather reserved, we recommend that exhibitors proactively invite attendees to visit their booths, offer samples, and exchange business cards during the event. And you can fully leverage the Lead Manager service and Colleqt QR Code to facilitate audience data collection.

+81-3-6450-2195

+81-6-6445-9427

+86-10-12308 (24 hours)

Japan Emergency Services/Fire Department: 119

Police: 110

Wishing you all a fruitful and rewarding journey.

Beijing Jiayu Wode Exhibition Co., Ltd.

Phone: 010-67602050

Mobile: 18600907668

Learn more about the exhibits and gain insights into cutting-edge industry trends.

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